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Using Files in Word (Versions 97and Higher)



Retrieving a File | Editing a File | Saving a File | Printing a File

See also Downloading and Using ICLE Web Files and the Installation Guides for ICLE Disk Products.


Retrieving a File

  • Load Word.
  • Choose File, Open.
  • Select the drive where the file resides (probably the C drive).
  • Double click on the folder in which you downloaded the file or installed the disk.
  • Click on the file you wish to retrieve and click on Open.
  • Save the document under a new name.


Editing a File

You can edit the file just as you would any other word processing document.

If you are editing a downloaded drafted form from the ICLE Partnership or a drafted form from an ICLE disk product, you must decide whether to change the wording to meet your client's needs and whether to add any information that does not appear in the form. In addition, there are places within the text that must be edited - for example, where you must choose the correct gender pronoun or insert a name. Any text that must be edited is signaled by blank lines or by instructions or multiple choices set forth in boldface type within square brackets.

NOTE: Be sure to read each form very carefully to adapt the language to your client's needs.

Boldface type in square brackets:
Boldface type set in square brackets contains editing instructions and multiple choices, such as "[his / her]" and "[I / we]." This type also indicates optional phrases and paragraphs. To find the multiple choices and optional text and to edit them, you can search for the boldface square brackets.

To search for optional text:

  • Select Edit, Find (or press CTRL-F).
  • Type [ (an opening square bracket) in the "Find What" window.
  • Click on Find Next button.
  • When a square bracket has been found, click Cancel to edit the optional text.
  • To search for the next instance of optional text, select Edit, Find. The square bracket will still be in the "Find" window, so click Find Next .
  • Repeat this process until you have finished editing the file.
  • Save under a new name.

Blank lines:
Some forms contain blank lines where information (such as dates; notary signatures; and names, addresses, and signatures of witnesses) must be supplied. This information is often typed or written on the printed form. You can either print the file with the lines or delete the lines and type in the information before printing.


Saving a File

As you are working, it is a good idea to save your document periodically. When saving an edited form to your computer, it is advisable to use a new file name so that you do not alter the original file (the file you downloaded).

To save an edited file:

  • Choose File, Save As .
  • Change the file name (and folder location, if appropriate) and click Save.


Printing a File

Print just as you would any other Word document: To print the document on the screen, choose File and Print.