CONTRIBUTOR RESOURCES
Reimbursement Guidelines

Process

ICLE is pleased to reimburse contributors for meal, travel, and lodging expenses in accordance with University of Michigan policy.

After the Live Event or On-Demand Seminar recording, ICLE will provide you with a Travel Reimbursement Form. Please return it to us as soon as possible so we may begin processing your reimbursement. Expense forms must be received within 45 calendar days of the event in order to be eligible for reimbursement.

Receipts

All original receipts (e.g., hotel, taxi, restaurants, airline tickets) with an itemized list of charges must accompany your completed travel expense report. Original receipts include credit card transaction slips or cash register or other original receipts, but do not include restaurant check stubs.

Timing

The University of Michigan processes most expense reimbursements in about six weeks. Please let us know if you have not been reimbursed in that time. Note that your reimbursement check will come from the university and will likely not contain any reference to ICLE.

Items That CAN Be Reimbursed

  • Automobile expense to and from the seminar location at the current University of Michigan reimbursement rate (Note that ICLE reimburses for mileage but not for gas receipts.)
  • Airfare to the seminar (must be coach class)
  • Parking fees
  • Lodging (Note that ICLE has negotiated rates at several hotels. Please let us know if you need lodging. We prefer to make the reservation for you and have these charges billed directly to us.)
  • Meal expenses incurred en route to and from seminar sites for seminars involving overnight stays only, for the following amounts:
    • Breakfast $25 (amount includes tip)
    • Lunch $25 (amount includes tip)
    • Dinner $55 (amount includes tip)

Items That CANNOT Be Reimbursed

  • Alcoholic beverages
  • Recreational charges (e.g., hotel fitness center)
  • Entertainment expenses
  • Spouse expenses
  • Personal phone calls
  • First-class airfare

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